Immediate Response: When the alarm sounds, the Lead Teacher immediately directs all Teachers and Members to get out of the pool.
2. Pool Evacuation
Lead Teacher: Shout clear instructions for evacuation and ensure all Teachers and Members begin exiting the pool immediately.
Teachers: Assist Members out of the pool and ensure they stay together. No one should leave the group or the premises independently.
3. Group Assembly
Form Groups: Teachers must ensure Members are grouped together with their respective Guardians or Parents.
Supervision: Teachers must maintain close supervision of their groups, ensuring no one wanders off.
4. Follow Evacuation Routes
Emergency Evacuation Map: Follow the evacuation routes indicated on the Emergency Evacuation Map for your specific location.
Orderly Exit: Move quickly but calmly, ensuring everyone stays together and follows the Lead Teacher’s directions.
5. Arrival at Safe Spot
Assemble: Upon reaching the designated safe spot, each group should assemble in an orderly fashion.
Lead Teacher: Ensure all groups have arrived at the safe spot.
6. Roll Call
Attendance: The Lead Teacher will conduct a roll call to account for all Members and Teachers.
Verification: Confirm with each Teacher that all their assigned Members and Guardians or Parents are present.
7. Contact Development Manager
Lead Teacher: Immediately contact the Development Manager to inform them of the emergency and provide an update on the evacuation status.
Method: Use a pre-determined communication method such as phone call or radio.
Details: Include information such as the nature of the emergency, number of people evacuated, and any immediate needs or concerns.
8. Further Instructions
Await Directions: Once everyone is accounted for, await further instructions.
Emergency Services or Aquatic Centre Manager: Follow any additional directions provided by emergency response personnel or the Aquatic Centre Manager.
9. Dismissal
Safe Dismissal: Only dismiss Members and Guardians or Parents once it is confirmed safe to do so, as directed by emergency personnel or the Aquatic Centre Manager.
Additional Documents
Emergency Evacuation Map: Ensure you have an updated copy of the pool location’s emergency evacuation map, which should be clearly marked and displayed prominently.
Crisis Management Plan: Maintain an accessible, completed, and updated copy of the Crisis Management Plan, which includes:
Contact Details: Phone numbers and contact information for all relevant personnel, including the Development Manager, emergency services, and any other key contacts.
Emergency Procedures: Detailed steps for handling various types of emergencies.
Roles and Responsibilities: Clear delineation of responsibilities for all staff members during an emergency.
Risk Management Policy and Procedure: Ensure all staff are familiar with the Risk Management Policy and Procedure, which outlines how to identify, assess, and manage risks within the swim school environment.
Emergency and Disaster Management Policy and Procedure: Ensure all staff are familiar with the Emergency and Disaster Management Policy and Procedure, which provides guidelines for responding to various types of emergencies and disasters.
Additional Notes
Training: Regularly train all Teachers, Members, and Guardians or Parents on the emergency evacuation procedure.
Drills: Conduct periodic evacuation drills to ensure familiarity and preparedness.
Communication: Ensure all Teachers have a means of communication, such as whistles or hand signals, to coordinate during an emergency.
High-Risk and Special Needs Members: Note any Members with high-risk disabilities or potential risk factors that may need further support during an evacuation (e.g., Members who use wheelchairs or have limited mobility).
Special Provisions: Assign specific staff to assist these Members to ensure their safety during the evacuation.
