Emergency Evacuation Procedure

1. Alarm Activation

• Immediate Response: When the alarm sounds, the Lead Teacher immediately directs all Teachers and Members to get out of the pool.

2. Pool Evacuation

• Lead Teacher: Shout clear instructions for evacuation and ensure all Teachers and Members begin exiting the pool immediately. 
• Teachers: Assist Members out of the pool and ensure they stay together. No one should leave the group or the premises independently. 

3. Group Assembly

• Form Groups: Teachers must ensure Members are grouped together with their respective Guardians or Parents. 

• Supervision: Teachers must maintain close supervision of their groups, ensuring no one wanders off. 

4. Follow Evacuation Routes

• Emergency Evacuation Map: Follow the evacuation routes indicated on the Emergency Evacuation Map for your specific location. 

• Orderly Exit: Move quickly but calmly, ensuring everyone stays together and follows the Lead Teacher’s directions. 

5. Arrival at Safe Spot

• Assemble: Upon reaching the designated safe spot, each group should assemble in an orderly fashion. 

• Lead Teacher: Ensure all groups have arrived at the safe spot. 

6. Roll Call

• Attendance: The Lead Teacher will conduct a roll call to account for all Members and Teachers. 

• Verification: Confirm with each Teacher that all their assigned Members and Guardians or Parents are present. 

7. Contact Development Manager

• Lead Teacher: Immediately contact the Development Manager to inform them of the emergency and provide an update on the evacuation status. 

• • Method: Use a pre-determined communication method such as phone call or radio. 

• • Details: Include information such as the nature of the emergency, number of people evacuated, and any immediate needs or concerns. 

8. Further Instructions

• Await Directions: Once everyone is accounted for, await further instructions. 

• Emergency Services or Aquatic Centre Manager: Follow any additional directions provided by emergency response personnel or the Aquatic Centre Manager. 

9. Dismissal

• Safe Dismissal: Only dismiss Members and Guardians or Parents once it is confirmed safe to do so, as directed by emergency personnel or the Aquatic Centre Manager. 

Additional Documents 

• Emergency Evacuation Map: Ensure you have an updated copy of the pool location’s emergency evacuation map, which should be clearly marked and displayed prominently. 

• Crisis Management Plan: Maintain an accessible, completed, and updated copy of the Crisis Management Plan, which includes: 

• • Contact Details: Phone numbers and contact information for all relevant personnel, including the Development Manager, emergency services, and any other key contacts. 

• • Emergency Procedures: Detailed steps for handling various types of emergencies. 

• • Roles and Responsibilities: Clear delineation of responsibilities for all staff members during an emergency. 

• Risk Management Policy and Procedure: Ensure all staff are familiar with the Risk Management Policy and Procedure, which outlines how to identify, assess, and manage risks within the swim school environment. 

• Emergency and Disaster Management Policy and Procedure: Ensure all staff are familiar with the Emergency and Disaster Management Policy and Procedure, which provides guidelines for responding to various types of emergencies and disasters. 

Additional Notes 

• Training: Regularly train all Teachers, Members, and Guardians or Parents on the emergency evacuation procedure. 

• Drills: Conduct periodic evacuation drills to ensure familiarity and preparedness. 

• Communication: Ensure all Teachers have a means of communication, such as whistles or hand signals, to coordinate during an emergency. 

• High-Risk and Special Needs Members: Note any Members with high-risk disabilities or potential risk factors that may need further support during an evacuation (e.g., Members who use wheelchairs or have limited mobility). 

• • Special Provisions: Assign specific staff to assist these Members to ensure their safety during the evacuation.